How to Keep Your Hired Kit Safe on the Job
Whether you're filming a commercial, setting up for a live show, capturing behind-the-scenes footage, or documenting an event, using hired equipment is often part of the job. But with expensive kit comes high risk, from theft and damage to simple misplacement. At Mode Insurance, we work with creative freelancers every day and know just how vital your gear is to get the job done.
Here are some essential tips to help you keep your hired kit safe from pickup to return.
Before You Hit the Job
1. Make a Kit List
Before leaving the hire company, create or request a detailed list of all items including serial numbers. This helps you track what’s in your care and spot anything that goes missing.
2. Get the Right Insurance
Most hire companies require you to have insurance in place. Mode offers short-term and annual equipment cover that protects you against theft, accidental damage, and loss on the job, in transit and even abroad.
3. Label or Tag Your Gear
Use discreet labels with your name or initials and contact info. Avoid flashy branding or anything that draws attention to the value of the gear.
4. Transport Securely
Use padded, lockable cases and keep kit out of sight in vehicles. Avoid leaving anything in vehicles unattended, even for a few minutes.
Get a free quote now
Your craft deserves the best protection. With Mode Insurance, you're not just getting coverage -Â you're gaining a partner who understands and supports your creative journey.
On Set or Location
1. Create a Secure Base
Set up a designated area for gear that’s visible to your team but out of public reach. If you’re working solo, keep gear within your line of sight as much as possible.
2. Lock It Down
Use cable locks, safety tethers, or even secure clamps, especially in high-traffic or public environments.
3. Assign Kit Watchers
If you’re working as part of a team, make someone responsible for keeping an eye on equipment during breaks or transitions.
4. Keep Small Items on You
Memory cards, batteries, and hard drives are easy to lose and quick to disappear. Use a belt pouch or zip-up case and keep them with you.
Wrapping Up
1. Pack Up Methodically
Tick off your kit list as you pack down. Check under tables, behind props, and inside sockets. It’s easy to leave things behind in the rush.
2. Pack and Breakdown Equipment with Care
Many claims result from accidents involving heavy equipment falling, either onto delicate surfaces, causing damage, or onto crew members, assistants, or others on set or location. These incidents often lead to damage to the kit itself, but they can also cause injury or property damage. That’s why it’s worth considering public liability insurance to protect against claims arising from harm to people or property in these situations.
3. Avoid Leaving Kit in Vehicles Overnight
Many thefts happen overnight or when gear is left in cars. Bring equipment indoors and store it securely whenever possible.
4. Report Issues Promptly
If something is damaged, lost, or stolen, notify the hire company and your insurer as soon as possible. Mode makes it easy to report claims quickly so you're not left in the lurch.
Peace of Mind With Mode Insurance
As a creative freelancer, you shouldn’t have to worry about the “what ifs.” Mode’s specialist equipment insurance is designed for professionals just like you; flexible, affordable, and trusted by many creatives across the UK.
·      Cover hired and owned kit from just a day to a full year
·      Protection for theft, loss, and accidental damage
·      UK-wide and international cover available
Learn more about our equipment cover or get a quick quote in minutes.
Get a free quote now
Your craft deserves the best protection. With Mode Insurance, you're not just getting coverage -Â you're gaining a partner who understands and supports your creative journey.
Any views or opinions expressed above are for guidance only and are expressed in generic terms. They are not intended as a substitute for readers taking appropriate professional advice relevant to individual circumstances.
Written by
Faith Mafullul
Growth Manager
Latest posts
Get a free quote now
Your craft deserves the best protection. With Mode Insurance, you're not just getting coverage -Â you're gaining a partner who understands and supports your creative journey.